During the Preparation of Export Documents for Buyer, Don’t Repeat These Mistakes

Last Updated: August 2, 2021
Category: Export

During the Preparation of Export Documents for Buyer, Don’t Repeat These Mistakes

Here today’s post, I’m going to show you 4 mistakes which usually new exporters do during the preparation of export document for buyer. which cause delays in export payment.

We also share some awesome tips, how to prepare a Letter of Credit (L/C) Documents.

During the Preparation of Export Documents for Buyer Do not Repeat These Mistakes

If you are new in Export Business so this post is definitely for you, after reading this article, we will be in condition to Prepare L/C Documents without any mistake.

Let’s get right into the content.

Most Common Mistakes in Export Document

Following are the mistakes usually new exporters did during the preparation of export document for buyer.

  • Mistake in B/L (Bill of Lading)
  • Provide Wrong Address to Banks for Dispatching Export Documents.
  • Use Wrong HS Code of Product
  • Forgot Any Documents Which is Required By Buyer

Mistake in B/L (Bill of Lading)

B/L is also known as Bill of Lading.

B/L is included in one of the important shipping document, without it buyer can’t clear the shipment from Customs.

BL is the also most common documents, where new exporter usually make mistakes during the preparation of export documents for buyer.

Solution:

As far as this mistake is concern, we can easily avoid mistakes in Bill of Lading (BL), simply providing B/L draft after carefully checking each and every thing i.e

  • Consignee Name,
  • Notify Party Name,
  • Total Quantity,
  • Total Net & Gross Weight,
  • HS Code of Product,
  • Product Description and
  • Form-E Number

We can also do one thing to avoid error in B/L, Just share B/L draft/checking copy with your buyer for confirmation. In this way you can simply avoid mistakes in shipping documents.

Provide Wrong Address to Banks for Dispatching Export Documents

This is also a big problem for a new exporter, they unintentionally provide buyer’s address to their banks for dispatching export documents in spite of buyer’s bank address.

Solution:

Exporter can find Buyer’s bank address in Contract or in L/C, or asking this information directly from buyer.

What will you ask from buyer about Bank:

  • Bank’s Name
  • Complete Address
  • Postal Code

Use Wrong HS Code of Product

HS Code refers to the Harmonized System. It is an international standardized system of name and numbers to classify import or export products.

How to find HS Code for Export or Import Products?

Forgot Any Documents Which is Required By Buyer

If you forgot any documents which is required by buyer so this problem also delay your payment.

Solution:
Make a check list according to required documents by buyer and check documents according to list.

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